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Step-by-Step Process to Upload PST Files to Office 365 (Network Upload) Uploading PST files to Office 365 (now Microsoft 365) is a common task,  especially during migrations, data recovery, or restoring old emails. The Network Upload method allows IT administrators to upload PST files to Microsoft 365 mailboxes using Azure Storage. The data is then imported into users' mailboxes. This guide will walk you through the Network Upload process step by step. It’s designed for IT professionals who are new to this task. 1. Prerequisites Before you begin, make sure you have the following: Microsoft 365 Admin Access : Ensure you have admin credentials to access the Microsoft 365 Admin Center and Exchange Admin Center (EAC). Mailbox Import Export Role : You need to assign the Mailbox Import Export role to your admin account to perform the import operations. AzCopy Tool : A command-line tool provided by Microsoft to upload PST files to Azure Storage. PST Files : The PST files you wish ...

  To delete a meeting created by a user whose email ID has been deleted from Office 365 using Compliance Search, follow these steps: Step-by-Step Guide Open PowerShell : Launch PowerShell as an administrator. Install the Exchange Online Management Module : If you haven't already, install the latest version of the Exchange Online Management module: Install-Module -Name ExchangeOnlineManagement -RequiredVersion 3.2.0 Connect to Exchange Online : Use the following command to connect to Exchange Online: Connect-ExchangeOnline -UserPrincipalName <your-admin-username> Create a Compliance Search : Replace  <SearchName>  with a name for your search and  <SearchQuery>  with your search criteria: New-ComplianceSearch -Name "<SearchName>" -ExchangeLocation All -ContentMatchQuery 'Subject:"Meeting Subject"' Start the Compliance Search : Start the search you created: Start-ComplianceSearch -Identity "<SearchName>" Delete the Se...

Restoring and Recovering Teams Meetings from a Deleted or Restored Account in Microsoft 365: Step-by-Step Guide When an Office 365 (now Microsoft 365) user account is deleted or restored, meeting data associated with Microsoft Teams may also be impacted. This can include meetings scheduled by the user, calendar events, and meeting details that were stored in Outlook or Teams. In this guide, we will explain how to restore a deleted or recovered account and ensure that the data related to Teams meetings is also restored or recovered, as well as how to manage meeting deletions or cancellations. 1. Verify the Account Status Before performing any recovery steps, it's crucial to first confirm the status of the account. Deleted Account : If the user’s account was deleted, Microsoft 365 keeps it in a deleted state for up to 30 days . During this time, the account can be restored along with its data. Restored Account : If the account was restored, all email, calendar, and Teams data...

SMTP Mail Relay in Office 365 (Microsoft 365): Step-by-Step Process SMTP (Simple Mail Transfer Protocol) is a protocol used for sending emails from one server to another. In an Office 365 (Microsoft 365) environment, setting up an SMTP mail relay allows you to send emails from devices or applications (like printers, scanners, or custom software) using Office 365's email infrastructure. This guide will walk you through the entire process, from the basics of SMTP mail relay to setting it up in Office 365. 1. Understanding SMTP Mail Relay SMTP mail relay allows applications and devices to send email messages via a mail server. In an Office 365 (Microsoft 365) environment, you can configure devices or apps (that do not have a direct email-sending capability) to send emails using Office 365 as the SMTP relay server. This eliminates the need to configure your own mail server. Why Use SMTP Relay in Office 365? Security : Using Office 365’s infrastructure ensures secure email deliver...

User Awareness Post: Be Mindful of Email Sending Limits and Explore Alternatives for Mass Mailing If you're utilizing Exchange Online for your organization's email needs, it's crucial to understand the platform's sending limits to ensure smooth communication and avoid disruptions. Exceeding these limits can lead to bounced emails, temporary restrictions, or even account blocks. 📧 Understanding Exchange Online's Email Sending Limits Exchange Online implements specific sending limits to protect against spam and maintain system integrity. Here's a breakdown of the key limitations: 1. Recipient Rate Limit Definition : The maximum number of recipients a single user can send messages to within a 24-hour period. Limit : 10,000 recipients per 24 hours. Implication : Once this limit is reached, the user cannot send emails to additional recipients until the 24-hour window resets. 2. External Recipient Rate Limit Definition : The maximum number of exte...

Top 10 Mistakes O365 Administrators Make and How to Fix Them 1. Not Enforcing Multi-Factor Authentication (MFA) for Admins 🚨 The Mistake : Many O365 administrators fail to enable Multi-Factor Authentication (MFA) , leaving accounts vulnerable to phishing and brute-force attacks. ✅ The Fix : Always enable MFA for all admin accounts to add an extra layer of security. Even if a hacker gets hold of your password, they’ll need a second factor (like an OTP) to access the account. 🔹 How to Enable MFA: Go to the Microsoft Entra ID (Azure AD) Admin Center . Navigate to Users → Per-user MFA . Select the admins and enable MFA. Enforce the use of the Microsoft Authenticator App for better security. 2. Giving Users More Permissions Than Necessary 🚨 The Mistake : Many admins assign Global Administrator roles to users who don’t actually need them, increasing the risk of accidental or malicious changes. ✅ The Fix : Use the Principle of Least Privilege (POLP)—only give...

The Ultimate Guide to O365 Administrator: Everything You Need to Know  Here's a detailed and engaging guide for an IT fresher looking to understand the role of an O365 Administrator . I'll break it down in simple terms so you can grasp everything from the basics to advanced tasks. The Ultimate Guide to O365 Administrator: Everything You Need to Know Introduction Imagine you're working in a company, and everyone depends on emails, Teams meetings, SharePoint, and OneDrive for daily work. Who ensures everything runs smoothly? Who creates new user accounts, manages security, and troubleshoots issues? That’s the job of an Office 365 (O365) Administrator . As an O365 Administrator , you play a crucial role in managing Microsoft 365 services for your company. If you're just starting out in IT, this guide will help you understand the key responsibilities, tools, and best practices of an O365 Admin. 1. What is Office 365? Microsoft Office 365 (now called Microsoft 365 ) ...

Litigation Hold in Office 365 (Microsoft 365) A litigation hold in Office 365 (Microsoft 365) is a feature that preserves all email data within a user's mailbox, even if the user deletes emails. This feature is typically used to ensure that emails are preserved for legal or compliance reasons, especially during legal proceedings, investigations, or audits. When a litigation hold is applied, emails cannot be permanently deleted and will be retained for the duration of the hold, regardless of whether a user tries to delete them. Here is a step-by-step process to set up and manage a litigation hold in Office 365 (now part of Microsoft 365 ), including detailed explanations for each step: 1. Prerequisites for Setting a Litigation Hold Before applying a litigation hold , make sure: You have the necessary permissions . You need to be a Global Administrator , Compliance Administrator , or Exchange Administrator in the Microsoft 365 tenant. The user whose mailbox will be place...

Difference Between Client-Side Rules and Server-Side Rules: Step-by-Step Explanation In the context of email management (e.g., Microsoft Outlook, Exchange), client-side rules and server-side rules are two types of rules that can be created to automatically manage email messages, but they operate differently and have distinct use cases. Here is a detailed breakdown of each type of rule and how they differ from one another: 1. Overview of Client-Side Rules Client-side rules are email management rules that are executed on the local email client , like Microsoft Outlook or other email programs, on the user's device. These rules are dependent on the client being open and running for the rules to be applied. Key Characteristics of Client-Side Rules: Executed Locally : These rules run only when the email client (e.g., Outlook) is open and actively running on your computer or device. Not Synced with the Server : Client-side rules are stored and processed locally on your comput...